Eloïse Pierrot

Office Manager / Responsable administrative

Moves to Paris

  • 48.8546
  • 2.34771
Propose a project The project will only begin when you accept Eloïse's quote.
Propose a project The project will only begin when you accept Eloïse's quote.

Location and geographical scope

Location
Paris, France
Can work in your office at
  • Paris and 50km around

Preferences

Project length
  • ≤ 1 week
  • ≤ 1 month
  • Between 1-3 months
  • Between 3-6 months
  • ≥ 6 months

Verifications

Languages

Categories

Skills (48)

Eloïse in a few words

Bonjour,

Vous êtes une PME, une TPE, un artisan ou une association.

Je vous propose des services d'externalisation de vos pôles administratifs, comptable et RH.
A titre d'exemples, les missions qui peuvent mettre confiées sont les suivantes :

- Gestion administrative : secrétariat courant, saisie, classement, suivi de trésorerie, relations avec les organismes administratifs, gestion des achats, gestion du budget, rédaction de procédures, gestion des locaux et des fournisseurs...

- Gestion des ressources humaines : administration du personnel, supervision de la paie...

- Gestion commerciale : établissements des factures et des devis clients, suivi et gestion des impayés....

- Gestion comptable : gestion des notes de frais, paiement des salaires et des fournisseurs, imputations comptables, rapprochement bancaire...

Je peux vous proposer une intervention à l'heure, à la demi-journée, à la journée ou bien au forfait !

Je peux également travailler à distance. Je suis flexible et je m'adapte à vos besoins.

N'hésitez pas à me contacter pour plus de renseignements ou une demande de devis.

Merci

Experience

PSI CRO AG

Pharmaceuticals

Office Management Cordinator

Région de Paris, France

October 2017 - Today

Collection and verification of invoices and requisitions for goods and services Responsible for invoices payment, daily bank operations, and control of monthly bank statement Accounting entries (split of costs per department, lettering of Accounts... according chart of account..) Balance & income statement analysis Annual Budget preparation Prepare invoice reports for data entry /upload to an accounting SW Prepare, verify and reconcile Hospital/sites grant reports Invoice booking in compliance with GL Account Prepare, verify and submit OOP & Mileage reports Preparation & payment of monthly payroll report Office management tasks In charge of the office management when the Country manager is out or on holidays Dealing with customers Organization of business events and meetings, as required Obtain quotes for goods and services, including travel in accordance with financial procedures Coordination of required Office maintenance i.e. repairs, office insurance, contact with the suppliers HR Administrative support This is a non-exhause list of my activities

PSI CRO AG

Pharmaceuticals

Assistant for Head of Clinical Operations/ Project Assistant (CTA)

Paris

October 2016 - October 2017

• Administrative support for Clinical Operations Manager • Administrative support for Legal Department especially in financial contracts signature follow up and tracking • Update of tracking tables and databases • Office management: office supplies, equipment and facilities services • Administrative support and interaction with collaborators, accountant and external vendors • Administrative support in HR Department: organize recruitment and induction of collaborators, maintaing employee's calendar (presence/holiday) and payroll ; personel administration, meal vouchers management, new entrant management etc... • Meetings and business travel arrangements • Other responsibilities assigned by HCO.... Clinical Project Assistant: • Communication with site investigators (logistical and non-medical aspect) • Organization and attending to project meeting, writing of agendas and minutes • Management of shipment of material on investigators sites • Collection of essential documents, translation of non-medical information • Creation of « newsletters » for investigators • Preparation and conduct of internal or external audit • Management of study documents (customization, collection, updating and archiving) • Updating of TMF/ eTMF, agendas…

PAREXEL

Pharmaceuticals

Administrative Assistant

July 2011 - September 2016

• Constitution et envoi de dossiers aux autorités de santé et aux comités d’éthiques • Préparation, gestion et suivi des contrats types essais cliniques • Gestion et archivage des documents d’études • Communication avec les interlocuteurs internes / externes et à l’international • Gestion et suivi de la facturation dans le système Oracle iProcurement • Gestion des remboursements des prestataires et note de frais • Elaboration et tenue de tableaux de bord et mise à jour de base de données • Traduction de documents français/anglais • Gestion du département : préparation des supports pour les réunions, gestion des fournitures de bureaux et des demandes de congés... ------------ • CSAs management and Tracking according Bertrand Law • Support investigational site with IRB/IEC submission activities • Management of TMF and tracking tables • Communication with externals clients and internal/worldwide team members • Invoicing into Oracle iProcurement – management of invoices and tracking • Management of Reimbursement and bills of expenses ... • Translation of documents from English/French • Management of General administrative duties of Clinical Operations Department (management of vacation requirements, PWP presentation for department meetings, office supplies...)

Compagnie des Conseils et Experts Financiers

Civic & Social Organization

Administrative and Accounting Assistant

Région de Paris, France

May 2011 - July 2011

External recommendations

Education