Aurelie H.

Personal Assistant to Mr. Ning Li, Founder of Typology (a Paris-based skincare brand) & Co-founder of Made.com

▪️ Proactively managed the founder's schedule, calendar, and travel arrangements, ensuring seamless coordination and planning.

▪️ Provided administrative support and handled personal errands as needed.

▪️ Maintained confidentiality while managing administrative tasks, including invoice payments and bookkeeping.

▪️ Efficiently handled correspondence and managed email inboxes.

▪️ Welcomed visitors warmly and ensured the office environment reflected the brand's image.

▪️ Oversaw office supplies and inventory, liaising with external vendors to maintain smooth operations.

▪️ Managed onboarding and offboarding processes, including software access coordination, handling all necessary administrative documents, creating accounts, providing equipment, removing access, technical support, and tracking licenses and other accounts.

▪️ Organized internal and external events, contributing to the company's dynamic and engaging culture.

▪️ Managed partnerships with suppliers, including invoicing, follow-ups, contracts, and relationship maintenance. HR Assistant

▪️ Structured and documented HR processes to enhance efficiency and ensure compliance.

▪️ Maintained meticulous employee records for accurate tracking and management.

▪️ Managed payroll through Payfit and oversaw meal voucher administration with Swile.

▪️ Coordinated administrative processes with URSSAF to ensure legal compliance.

▪️ Drafted employment contracts and managed contract terminations with precision.

▪️ Assisted with visa processes and other administrative tasks related to human resource management.

▪️ Handled expense reports and tracked office budget and expenditures to ensure financial oversight and cost control.

Collaboration & Personal Assistance to the General Management of Veepee Voyage & Loisirs:

Mr. Albert Serrano Pons (Member of Veepee COMEX) – Since March 2023

Mr. Nicolas Liogier – August 2020 to February 2023 Mr. Jean-Baptiste Hoyaux (Member of Veepee COMEX)

▪️ Proactive management of the General Manager's schedule and personal assistance.

▪️ Organization and coordination of internal and external meetings, as well as business trips.

▪️ Preparation and distribution of presentations in both French and English.

▪️ Meticulous handling of expense reports and HR delegations.

▪️ Coordination of office relocations and management of site security.

▪️ Procurement management, purchase requests, and vendor relations.

▪️ Oversight of internal communication and content creation for the Slack channel.

▪️ Coordination of commercial teams and project follow-ups (Customer service, production milestones, dispute resolution, etc.).

▪️ Monitoring and follow-up on contracts in collaboration with the legal department.

▪️ Management and tracking of unpaid invoices and partner recoveries, with weekly liaison meetings with sales administration.

Collaboration & Personal Assistance to the Sales Production Management: Ms. Charlotte Tolot

Interim Collaboration & Personal Assistance to the General Management of Veepee Voyage: Mr. Jean-Baptiste Hoyaux (Member of Veepee COMEX)

▪️ Efficient organization of complex schedules and meetings.

▪️ Management of business trips and expense reports.

▪️ Coordination of administrative tasks across departments.

▪️ Monitoring customer feedback and contributing to new projects.