About Cynthia
J’accompagne dirigeant·es et équipes dans la gestion administrative, la coordination opérationnelle et l’organisation du quotidien, avec une approche à la fois structurée, proactive et humaine.
Habituée à évoluer aussi bien dans des startups que dans des environnements internationaux ou de grandes entreprises, j’interviens pour fluidifier les opérations, faciliter la coordination et apporter un cadre fiable aux équipes.
Expertises clés :
• Gestion de projet & coordination opérationnelle
• Assistanat de direction & gestion des priorités
• Office management & gestion fournisseurs
• Organisation d’événements & coordination d’équipes
• Gestion administrative & suivi opérationnel
• Communication fluide en français et en anglais
Au fil de mes expériences chez APLO, Meero, COTY ou plus récemment en freelance chez Suntory Global Spirits, j’ai développé une capacité à évoluer dans des contextes exigeants où autonomie, rigueur et sens du service sont essentiels.
Aujourd’hui, en parallèle de mon activité de Gestalt praticienne exercée trois jours par semaine, je souhaite collaborer avec une entreprise les mercredis et jeudis uniquement, dans le cadre d’une mission ponctuelle ou récurrente.
Professionnelle, chaleureuse et efficace, j’aime créer des environnements de travail plus fluides, plus sereins et permettre aux équipes de gagner un temps précieux.
📩 Disponible pour échanger autour de vos besoins.
French
Native or bilingual
Portuguese
Conversational
Spanish
Conversational
English
Native or bilingual
Can work on-site
Paris (up to 50km), Toulouse (up to 10km)
Experience
- Suntory Global Spirits LTDFreelance Executive & Office SupportWINE AND SPIRITSMarch 2025 - February 2026 (11 months)Paris, France
- Executive support to the General Manager and French Leadership Team (calendar management and administrative follow-up)
- Coordination and organization of internal meetings (planning, logistics, follow-up)
- End-to-end organization of internal events for ~35 employees (afterworks, offsites, team gatherings)
- Office and stock management (supplies, ordering)
- Coordination and hosting of international teams’ visits (logistics, schedules, on-site support)
- Onboarding of new hires (welcome process, tools, office setup, coordination with internal teams)
- Day-to-day operational support ensuring smooth office and team operations
- AploOffice ManagerMay 2023 - February 2025 (1 year and 9 months)Paris, FranceOffice Operations:
- Oversee daily office operations, including maintenance, supplies, equipment, and facilities management.
- Develop and implement office policies, procedures, and guidelines to optimize efficiency and productivity.
- Coordinate with external vendors and service providers for office-related services. Administrative Support:
- Provide administrative assistance to the management team and other departments as needed.
- Manage calendars, schedule meetings, and coordinate travel arrangements.
- Handle incoming and outgoing correspondence, including mail and email.
- Manage suppliers' invoicing with the accountants.
Event and Meeting Coordination:- Plan and organize company events, meetings, and conferences.
- Coordinate logistics, including venue selection, catering, audiovisual setup, and attendee management.
- Prepare meeting agendas, take minutes, and distribute follow-up materials.
Office Culture and Employee Engagement:- Create a positive and inclusive office culture that promotes employee satisfaction and engagement.
- Coordinate employee recognition programs and initiatives.
- Organize team-building activities and social events to foster a sense of community.
Health and Safety Compliance:- Help keep the single document (DUERP) up to date.
- Organize evacuation drills.
- Plan and organize fire service provider interventions.
- MeeroOffice Management SpecialistNovember 2021 - April 2023 (1 year and 5 months)Paris, FranceOffice Management:
- Ensuring the day-to-day management of the optimisation of a 2500 m2 office.
- Management of admin requests from employees.
- Main point of contact for the building management company regarding access and security around the office.
- Ensuring that maintenance services, repairs and minor works on the installations are carried out + Follow-up and evaluation of the works carried out.
- Management and coordination of relations with service providers.
- Ensuring the proper application of health and safety rules in the premises
- Management and coordination of daily processes between Meero and sub tenant clients
Happiness/Events:- Helping with the organisation and logistics of internal events (afterwork, conferences, workshops, teambuildings)
- Suggesting projects and ideas to improve the company's life and the well being of its employees
- Ensuring the deployment of Meero's culture on a daily basis
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Education
- Gestalt Praticienne, Formation Gestalt ThérapeuteIFAS - École Humaniste de Gestalt2026Gestalt Praticienne, Formation Gestalt Thérapeute
- Bachelor of ArtsUniversité Côte d'Azur2015Bachelor of Arts - BA, English and Spanish Applied to Business